HQE-SM Administrative Support
Hurlburt Field - Florida
The Hoplite Group is seeking Administrative Support personnel to provide scheduling and administrative support for the Highly Qualified Expert – Senior Mentor (HQE-SM) program and for exercise support personnel who advise, and assist the operational-AFCHQ staffs, at the Director and Division Chief level, during major exercises and contingency operations at both CONUS and OCONUS locations. Identify the best capabilities for developing the Air Force’s command and control process knowledge, systems applications, and warfighting leadership. Interact with warfighters during major exercises, experiments, war games, tests, senior officer training, and academic courses. Deliver instruction in academic venues (i.e., lecture, seminar, and practicum) as well as over-the-shoulder during dynamic exercise environments. Provide peer- level advice, assistance, training, and performance feedback to warfighting professionals, enhancing their leadership and command and control skills at the operational level of war. Exercise support for each exercise typically consists of several planning conferences, several planning activities, and an exercise execution period. Senior Exercise Support personnel shall provide necessary services to support Operational Command Training Program (OCTP) directed activities with respect to all Tier 1 and major AFCHQ exercises, joint- operational warfighter exercises, senior-level academics, and senior-level developmental seminars and summits. The service will include SMEs as well as scheduling and administrative support to associated personnel. Senior Exercise Support SMEs will instruct 705 TRS academic training programs. Senior Exercise Support SMEs will be considered guest instructors and will not be required to obtain academic instructor certification; instruction will be coordinated by the respective course manager.
HQE-SM Exercise Support Administrative Assistant coordinate with host/requesting organizations, HAF, AU, AFCHQs, and other DoD organizations. Arrange all aspects of travel, using DTS to include itineraries, rental vehicles, and hotel reservations for HQEs, and notify appropriate activity of proposed visits; time of arrival and departure, personnel to be contracted and purpose of travel. Administrative Assistant will be responsible for travel orders, country clearances and worksheets in support of program missions as well as on-boarding, security clearance, timecards and other administrative tasks pertaining to the HQE-SM Program. When available, will support training courses to include assisting with scheduling, administrative tasks, hospitality, and protocol activities as directed. Such activities will not include responsibility or the accountability/control of Government Payment sources such as but not limited to petty cash or purchasing cards. Must possess knowledge of time and attendance tracking (timecards) and reporting procedures, data management skills to prepare charts, graphs, databases, and spreadsheets in order to enter, revise, sort, research, calculate and retrieve data.
· At least 2 years of Administrative experience
· Proficient with multimedia operations, Microsoft Operating Systems, and Microsoft Office Suite.
· Understanding of DOD and AF manning, training and TDY budgeting process
· Understanding of DTS
SECURITY CLEARANCE REQUIREMENT:
· Active Secret clearance
· Associate degree or higher from a regionally accredited university or college
· Telework will be considered on a case-by-case basis in accordance with the Unit’s SOPs
· Normal duty hours are 0730-1630, M-F. Duties may be adjusted to meet mission requirements, which could be outside the normal workweek and require extended shifts/and or weekend work.